The aim of operational workforce scheduling is to plan so as to avoid both expensive over- or understaffing. Ensure that the right number of people are deployed at the right time, in the right place and with the right skills. At optimized costs and with attention to the interests of the workforce.
Planning must take laws, collective agreements, company agreements and individual working time regulations into account. This adds rising complexity to planning and scheduling, while increasing the risk of legal consequences. Why not let a system do all the heavy lifting? The system automatically monitors all regulations, and issues warnings in the event of violations. Already during the planning process.
We operate in a dynamic market and are tasked with rapid response to demand fluctuations with staff holding the right qualifications. Our workforce management solution provides us with the necessary flexibility and transparency in workforce scheduling.
A flexible organization of working time offering maximum work-life integration makes employers more attractive. And happier, more satisfied employees are simply more productive. Make the most of this potential and integrate your workforce into planning. Preferential duty plans or the option of swapping shifts and duties independently, or including carpools in planning are ideal instruments here.
As good as workforce scheduling may be, every company has to react promptly to unexpected fluctuations in personnel requirements or to sudden personnel shortages. In this context, it is important to make the right decision quickly with the help of automatisms and on the basis of transparent data. Digital workforce management makes day-to-day management plain and simple.
Heterogeneous systems present planning challenges. Even today, dispatchers often have to extract time balances, holiday data, individual employee requirements or special working time models from various data sources and transfer them to the schedule. Digital workforce management provides all data in real time. The option of simulating planning scenarios creates additional transparency while raising planning quality.
Workforce scheduling is a strategic process aimed at organizing and managing human resources within a company. Its primary objective is to efficiently meet operational needs, ensuring that the company has the right number of employees with the appropriate skills in the right place and at the right time. This includes creating work schedules, managing shifts, leaves, and absences, as well as optimizing human resources to maximize productivity.
Workforce scheduling offers numerous benefits:
Common challenges of workforce scheduling include:
Tailoring workforce scheduling to your company's needs depends on various factors, such as the size of your team, the nature of your business, required skills, and more. Conducting an initial analysis of your company's specific needs is essential. Then, you can choose scheduling solutions that allow for customization to meet the unique requirements of your company.
Employees represent a valuable company resource in terms of adding value and knowledge – and they are crucial to the success of the business. Taking staff preferences into account via self-service functions in workforce scheduling is a standard that has long been embraced by ATOSS. Exchange platforms for shift and duty schedules and apps for mobile workforce management support employees' need for greater self-determination and flexibility in the organization of their working time. This enhances their sense of independent responsibility and satisfaction at the workplace, while at the same time reducing sickness and fluctuation rates due to efficient, staff-oriented personnel planning.
Assigning employees with the appropriate qualifications to their respective workplaces can often pose a significant challenge for planners. ATOSS qualifications management provides a solution by allowing the definition of additional and specialized qualifications, such as first responders and fire safety officers, as well as other specific skills necessary for particular positions. These qualifications are seamlessly integrated into the personnel planning process. Through automated checks of staff skills against job requirements, organizations can ensure high-quality, legally compliant, and audit-ready workforce scheduling. Clear and easily accessible evaluations of collected data display the qualification status of employees or departments, promptly identifying any necessary actions. This streamlines workforce scheduling in the long run.
Efficient workforce scheduling with ATOSS is a simplified process thanks to our expertise. Our workforce management solutions are designed to help companies optimize their staffing based on their needs. They provide real-time visibility into schedules, absences, skills, and more. By collaborating with ATOSS, you will benefit from our experience in optimizing human resources to improve productivity, employee satisfaction, and regulatory compliance. Our team is here to guide you in implementing our customized solutions for your company.