Shifting HR processes to the cloud – a strategic move for companies

In the era of digital transformation, companies are presented with a pivotal choice: Should they migrate their human resources (HR) processes to the cloud? If you find yourself hesitating, you're not alone. Many organizations harbor reservations, especially when it comes to handling sensitive personnel data in a cloud environment. However, it's crucial to recognize that there are compelling reasons to consider Software as a Service (SaaS) solutions for HR processes.

Ensuring data security in the cloud

When it comes to business applications, top-of-mind concern is invariably IT security. This is particularly true in workforce management, where a wealth of critical data, including employee master records, time management data, workforce scheduling information, and access management records, are stored and maintained. Cybersecurity threats and data loss are constant worries for many companies.

A glance at the "State of IT Security in Germany 2020" report underlines these concerns with startling statistics. The report revealed a staggering 117.4 million new malware variants registered, averaging 322,000 per day. Federal Minister of the Interior Horst Seehofer stated that, "depending on the extent of the infection, commercial enterprises can experience short-term work and production restrictions or even a complete failure for several weeks or months." To mitigate such risks, several essential safety precautions should be considered.

Data center security:

• Continuous access monitoring
• Trained security personnel
• Redundant essential components
• Modern fire safety measures

Geo-redundancy:

• Geographically separated data centers
• Ensures data center resilience in case of damaging events

Server security:

• Host-based firewalls
• Intrusion detection systems
• Regular integrity checks

Network security:

• Protection against malware
• DDoS attack prevention
• Encrypted communication

Application security:

• Integrating security into the Software Development Life Cycle
• Regular reviews and vulnerability tests
• Swift patch and change management for software updates

Data security:

• Secure data isolation
• Data life cycle protection
• Regular data backups and defined retention conditions

A reputable cloud provider typically exceeds these security measures, often surpassing what's achievable with on-premises solutions. While transitioning to the cloud may seem daunting, the enhanced security measures make it a worthwhile endeavor.

Efficiency and resource savings

Implementing and managing in-house IT solutions require significant investments in terms of time and resources. Maintaining up-to-date IT infrastructure and retaining IT personnel with specialized expertise can be resource-intensive.

SaaS solutions alleviate the burden on your IT department as providers handle hosting, software operations, and management. This includes continuous system monitoring and regular updates, ensuring operational reliability and long-term success.

Cost transparency and scalability

Cloud solutions offer greater cost transparency, allowing monthly billing based on actual usage. This eliminates separate licensing and support costs for various servers, databases, and applications. Optimal component selection, often guided by the software manufacturer's expertise, ensures you only pay for what you need.

Moreover, cloud solutions provide scalable IT infrastructure, optimizing system performance without excessive resource allocation. This scalability translates to predictable cost forecasting for cloud solution operations.

Embracing the future of HR with cloud solution

SaaS solutions pave the way for the future of digital workforce management. They seamlessly integrate into holistic HR solutions, such as ATOSS Workforce Management, which can be fully integrated into platforms like SAP SuccessFactors Employee Central. This integration streamlines access, eliminates data duplication, and enhances security.

The cloud represents a powerful platform capable of end-to-end HR process mapping. Companies that embrace cloud solutions can stay ahead in the ever-evolving digital landscape. To learn more about successful cloud adoption stories, refer to our best-of brochure featuring satisfied customers. Make the strategic move to the cloud today and elevate your HR processes to new heights.