Executive Assistant to Senior Leadership

About us 

ATOSS Software SE is one of Germany’s most successful tech growth stories. As the market leader in Workforce Management Software, we help companies work more intelligently, creatively, and humanely optimizing the balance between profitability and people. 

We’re a rare company: according to Handelsblatt (10/24), just 309 public companies worldwide achieved over 20% return on sales for ten consecutive years. Only one based in Germany: ATOSS Software SE. 

With 20 years of record breaking growth, over €2 billion market cap, and listings in SDAX and TecDAX, we’re scaling globally and we’re growing. 

About the Role:

We are looking for a highly organized, proactive, and discreet Executive Assistant to support a senior leadership role. In this position, you will serve as a trusted partner, helping manage day-to-day operations, streamline communication, coordinate priorities, and ensure the executive’s time is used effectively. This is an excellent opportunity for someone who thrives in a dynamic, international, and technology-driven environment.

Key Responsibilities

• Manage complex calendars, scheduling, and meeting coordination across multiple time zones
• Organize travel arrangements, itineraries, and expense reporting
• Prepare presentations, agendas, briefing materials, and follow-up notes
• Act as a point of contact between the executive and internal or external stakeholders
• Support leadership meetings, board meetings, and strategic offsites
• Track action items, deadlines, and key business priorities
• Assist with internal communications, reporting, and special projects
• Maintain confidentiality and handle sensitive information with professionalism
• Help improve administrative processes and workflows to increase efficiency

Key Requirements 

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar support role
• Strong organizational and time-management skills with excellent attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills in English and German
• High level of discretion, reliability, and professionalism
• Proficiency with common business tools such as Microsoft Office etc.
• Experience supporting senior executives in a technology, software, or SaaS environment is a plus
• Strong problem-solving mindset and proactive approach to work

Our Benefits   

• Competitive Rewards: Including profit-sharing and employee stock program.  
• Structured Onboarding & Continuous Leadership Development: Clear career paths onboarding through Expert & Leadership Tracks, plus access to ATOSS Academy.  
• Flexible Work Culture: Hybrid options (remote within the EU) and 30 days of vacation.
• Engaging Team Environment: Seasonal company events, team retreats, and an in-house barista in Munich.  
• Health & Wellbeing: Including regular check-ups, corporate wellness programs, and Wellhub membership.  
• Stability & Growth: Company listed on SDAX & TecDAX, with 19+ years of record-breaking revenue and a 30%+ EBIT margin. Certified Top Employer© for the 7th year in a row.  

At Atoss, great talent knows no limits. We welcome professionals from all backgrounds and empower their growth through an inclusive, skill focused environment. 

Join us and be part of a high-growth, future-focused company!